Password protecting your Word, Excel, PowerPoint and PDF files #MSOffice

Password Protect files MSOffice and PDF

A discussion about security measures with an SME I have been working with highlighted the need to provide some tips on how to protect files. They wanted to add passwords but were not sure of the best way to do this. So here is the way to do it in MS Office applications for Office365.

And remember to keep the password safe and secure!

Add a password to a Word, Excel or PowerPoint document

– Use the ‘Save’ or ‘Save as’ option and go to the location to store your file

– Click ‘Tools’ and then ‘General Options’

Add Password to MS Office file - General options

– Enter the password. You can have separate ones for Open and Modify. Click ‘OK’ – you will be asked to enter the password(s) to check what has been entered.

Add Password to MS Office file - Enter password

Add a password to a PDF document

– Use the ‘Save’ or ‘Save as’ option and go to the location to store your file

– Change the Save as type to ‘PDF (*.pdf)’, click ‘Options’

Add Password to PDF created in MS Office - Options

– Select ‘Encrypt the document with a password’, click ‘OK’

Add Password to PDF created in MS Office - Encrypt

– Enter the password, you need to enter it again to check the value

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